proxy-statement

name	proxy-statement
title	Annual Meeting Proxy Statement
description	Drafts a SEC Regulation 14A / Rule 14a-3 compliant annual meeting proxy statement (DEF 14A) covering notice, governance, executive compensation, related-party transactions, shareholder proposals, and voting procedures. Use when preparing proxy materials, annual meeting notices, or shareholder vote disclosures. Trigger: proxy statement, DEF 14A, annual meeting, proxy solicitation, say-on-pay, auditor ratification, Regulation 14A, Rule 14a-3.
author	CaseMark
author_url	https://github.com/CaseMark/skills/tree/main/skills/legal/proxy-statement
license	Apache-2.0
version	0.1.0
execution_mode	open
jurisdiction	us
practice	securities
language	en
tags	["corporate","drafting","memo","regulatory","research"]

Annual Meeting Proxy Statement

Drafts a compliant DEF 14A proxy statement satisfying Regulation 14A disclosure requirements and enabling informed shareholder voting.

Quick Start

1. Collect inputs per the intake table below.
2. Confirm facts from uploads — flag gaps with [TO FILL], never guess.
3. Draft sections in prescribed order using section checklists.
4. Apply vote-treatment matrix to each proposal.
5. Cross-reference related sections (CD&A ↔ say-on-pay, auditor fees ↔ audit committee).

Prerequisites

1. Meeting logistics: date, time, location/virtual platform, record date, notice timing.
2. Charter, bylaws, committee charters, governance guidelines, board resolutions, listing standards (NYSE/Nasdaq).
3. Prior-year proxy and current board-approved proposals.
4. D&O questionnaires and independence determinations.
5. Executive compensation data, plans, grants, committee materials.
6. Auditor engagement and fee breakdowns (last two fiscal years).
7. Related-party transaction inventory and approval policies.
8. Shareholder proposals/nominations received; Rule 14a-8 correspondence.
9. Form 10-K and fiscal year-end date.
10. IR contact info and principal offices address.

Intake Table

Populate from uploads; confirm accuracy before drafting.

Field	Required Detail
Meeting date/time	Local TZ, vote-submission cutoffs
Location/virtual	Address or platform, access steps
Record date	Date, statutory/bylaw compliance
Notice window	Statutory and bylaw windows
Proposals	Title, sponsor, board recommendation
Voting standards	Per proposal
Share classes	Voting rights, cumulative voting y/n
Board roster	Nominees, continuing directors
Committee info	Members, chairs, meeting counts
Compensation data	NEO list, table inputs
Auditor	Firm, fees, pre-approval policy
Related party	Transactions > $120,000
Shareholder proposals	Rule 14a-8 details