| name | proxy-statement |
| title | Annual Meeting Proxy Statement |
| description | Drafts a SEC Regulation 14A / Rule 14a-3 compliant annual meeting proxy statement (DEF 14A) covering notice, governance, executive compensation, related-party transactions, shareholder proposals, and voting procedures. Use when preparing proxy materials, annual meeting notices, or shareholder vote disclosures. Trigger: proxy statement, DEF 14A, annual meeting, proxy solicitation, say-on-pay, auditor ratification, Regulation 14A, Rule 14a-3. |
| author | CaseMark |
| author_url | https://github.com/CaseMark/skills/tree/main/skills/legal/proxy-statement |
| license | Apache-2.0 |
| version | 0.1.0 |
| execution_mode | open |
| jurisdiction | us |
| practice | securities |
| language | en |
| tags | ["corporate","drafting","memo","regulatory","research"] |
Annual Meeting Proxy Statement
Drafts a compliant DEF 14A proxy statement satisfying Regulation 14A disclosure requirements and enabling informed shareholder voting.
Quick Start
- Collect inputs per the intake table below.
- Confirm facts from uploads — flag gaps with
[TO FILL], never guess.
- Draft sections in prescribed order using section checklists.
- Apply vote-treatment matrix to each proposal.
- Cross-reference related sections (CD&A ↔ say-on-pay, auditor fees ↔ audit committee).
Prerequisites
- Meeting logistics: date, time, location/virtual platform, record date, notice timing.
- Charter, bylaws, committee charters, governance guidelines, board resolutions, listing standards (NYSE/Nasdaq).
- Prior-year proxy and current board-approved proposals.
- D&O questionnaires and independence determinations.
- Executive compensation data, plans, grants, committee materials.
- Auditor engagement and fee breakdowns (last two fiscal years).
- Related-party transaction inventory and approval policies.
- Shareholder proposals/nominations received; Rule 14a-8 correspondence.
- Form 10-K and fiscal year-end date.
- IR contact info and principal offices address.
Intake Table
Populate from uploads; confirm accuracy before drafting.
| Field | Required Detail |
|---|
| Meeting date/time | Local TZ, vote-submission cutoffs |
| Location/virtual | Address or platform, access steps |
| Record date | Date, statutory/bylaw compliance |
| Notice window | Statutory and bylaw windows |
| Proposals | Title, sponsor, board recommendation |
| Voting standards | Per proposal |
| Share classes | Voting rights, cumulative voting y/n |
| Board roster | Nominees, continuing directors |
| Committee info | Members, chairs, meeting counts |
| Compensation data | NEO list, table inputs |
| Auditor | Firm, fees, pre-approval policy |
| Related party | Transactions > $120,000 |
| Shareholder proposals | Rule 14a-8 details |
