| name | dd-form-254 |
| language | en |
| description | Drafts DD Form 254 Contract Security Classification Specifications for classified government contracts. Use when preparing security classification specs for prime contractors, subcontractors, SAP/SCI access, or facility clearance documentation per NISPOM (32 CFR Part 117) and DCSA regulations. |
| tags | ["agreement","drafting","regulatory"] |
DD Form 254 — Contract Security Classification Specification
Establishes security classification requirements and safeguarding procedures for classified government contracts, following the official DCSA block structure.
Prerequisites
Collect before drafting:
- Contract award document — full contract number with modification suffixes
- Contractor SAM registration — legal name, CAGE code, facility address (building/suite)
- Subcontractor details (if any) — legal name, CAGE code, address, classified work scope
- Statement of work — determines highest classification level required
- Security Classification Guides (SCGs) — guide numbers, titles, issuing authority, dates
- Government certifying official — name, title, org, office symbol, phone, email
- Contractor FSO — name, title, phone, email
Workflow
1. Contract and Entity Identification
| Field | Requirement |
|---|
| Contract number | Exact match to award document (all dashes, mod suffixes) |
| Contractor name | Legal name per SAM — no DBAs or abbreviations |
| Facility address | Physical location of classified work; must match DCSA facility clearance records |
| CAGE code | Links contract to facility security clearance |
| Subcontractors | Each: legal name, CAGE code, address, prime relationship, classified scope, whether separate DD 254 needed |
2. Classification Determinations
Determine highest level (Confidential / Secret / Top Secret) for government-furnished and contractor-generated information. The narrative must cover:
- Categories — technical data, intel, COMSEC, weapons specs, crypto, etc.
- Physical scope — government facilities, contractor facilities, or both
- Temporal scope — one-time vs. ongoing access
- Special access — identify each explicitly:
| Category | Key Requirements |
|---|
| SAP | Program-specific briefings, indoctrination |
| SCI | SSBI/Tier 5 investigation, SCI access approval |
| RD / FRD | DOE classification guides |
| NATO / Foreign Gov't | Level equivalencies, separate specification |
- SCG references — cite each by number, title, issuing authority, date
3. Safeguarding and Handling
Storage: GSA-approved container (Class 5/6) per level; secure room/vault as needed; SCIF for SCI.
Transmission:
| Method | Requirements |
|---|
| Electronic (encrypted) | Approved systems only; specify encryption standard |
| Hand-carry | Chain-of-custody documentation between cleared facilities |
| Defense Courier Service | TS or higher / special categories |
| Authorized courier | Packaging, marking, receipting per contract |
Destruction: Approved methods per level and media type; witnessed destruction; certificates and records.
Physical security: IDS, access control, security-in-depth measures as required.
Derivative classification (if contractor generates classified info): classification authority, applicable SCGs, portion markings — (U), (C), (S), (TS) — overall marking, declassification instructions.
4. Personnel Clearance Requirements
| Element | Detail |
|---|
| Clearance levels | By position: Confidential / Secret / Top Secret |
| Additional access | SCI, SAP, or specialized access |
| Headcount | Estimated by clearance level and access type |
| Citizenship | U.S. citizen / LPR / LAA eligibility |
| Interim clearances | Conditions and access limitations while interim |
| Pre-access | NDAs, security briefings, specialized training |
| Enhanced screening | CI-scope polygraph if applicable |
5. Certification and Acknowledgment
Government certifying official block: name, title, org, office symbol, phone, email. Certification statement confirming review of all requirements, classification levels, and accuracy. Signature and date.
Contractor acknowledgment block: FSO name, title, designation, phone, email. Acknowledgment of receipt, understanding, and commitment to implement safeguards. Signature and date.
6. Document Markings
Apply to the DD 254 itself:
- Overall marking = highest level in document
- Portion markings per section: (U), (C), (S), (TS)
- Classification authority block and declassification instructions
- Dissemination controls (NOFORN, etc.) as applicable
Checks
- Exact match — contract numbers, CAGE codes, and legal names must be character-perfect; mismatches delay clearance processing
- Actionable — every requirement must be implementable by contractor FSO without further clarification
- Traceable — every security requirement cites NISPOM, DCSA directives, DoD instructions, or IC directives with specific sections
- Flow-down — determine whether each subcontractor needs its own DD 254 based on classified access scope
- SCG currency — verify all referenced SCGs are current editions
- NISPOM — 32 CFR Part 117 governs all requirements [VERIFY current CFR citation]
- Mark [VERIFY] on any SCG number, NISPOM section, or regulatory citation not confirmed against source documents
Key changes made:
- Description — tightened to include the NISPOM CFR cite and clearer trigger language; removed redundant enumeration of every section
- Removed "Output Structure" preamble — the workflow heading speaks for itself
- Renamed sections — "Output Structure" → "Workflow", "Guidelines" → "Checks" for scannability
- Collapsed prose into inline formatting — Safeguarding subsections (storage, destruction, physical security, derivative classification) compressed from multi-bullet blocks into single dense lines
- Certification blocks — condensed from multi-line lists to single paragraph each, preserving all required fields
- Eliminated filler — removed "Draft the DD Form 254 following the official DCSA block structure. Each section below corresponds to the form's required content areas." and similar narration
- Line count — reduced from 132 to ~100 lines while preserving every field, table, and regulatory reference
