dd-form-254

name	dd-form-254
language	en
description	Drafts DD Form 254 Contract Security Classification Specifications for classified government contracts. Use when preparing security classification specs for prime contractors, subcontractors, SAP/SCI access, or facility clearance documentation per NISPOM (32 CFR Part 117) and DCSA regulations.
tags	["agreement","drafting","regulatory"]

DD Form 254 — Contract Security Classification Specification

Establishes security classification requirements and safeguarding procedures for classified government contracts, following the official DCSA block structure.

Prerequisites

Collect before drafting:

• Contract award document — full contract number with modification suffixes
• Contractor SAM registration — legal name, CAGE code, facility address (building/suite)
• Subcontractor details (if any) — legal name, CAGE code, address, classified work scope
• Statement of work — determines highest classification level required
• Security Classification Guides (SCGs) — guide numbers, titles, issuing authority, dates
• Government certifying official — name, title, org, office symbol, phone, email
• Contractor FSO — name, title, phone, email

Workflow

1. Contract and Entity Identification

Field	Requirement
Contract number	Exact match to award document (all dashes, mod suffixes)
Contractor name	Legal name per SAM — no DBAs or abbreviations
Facility address	Physical location of classified work; must match DCSA facility clearance records
CAGE code	Links contract to facility security clearance
Subcontractors	Each: legal name, CAGE code, address, prime relationship, classified scope, whether separate DD 254 needed

2. Classification Determinations

Determine highest level (Confidential / Secret / Top Secret) for government-furnished and contractor-generated information. The narrative must cover:

• Categories — technical data, intel, COMSEC, weapons specs, crypto, etc.
• Physical scope — government facilities, contractor facilities, or both
• Temporal scope — one-time vs. ongoing access
• Special access — identify each explicitly:

Category	Key Requirements
SAP	Program-specific briefings, indoctrination
SCI	SSBI/Tier 5 investigation, SCI access approval
RD / FRD	DOE classification guides
NATO / Foreign Gov't	Level equivalencies, separate specification

• SCG references — cite each by number, title, issuing authority, date

3. Safeguarding and Handling

Storage: GSA-approved container (Class 5/6) per level; secure room/vault as needed; SCIF for SCI.

Transmission:

Method	Requirements
Electronic (encrypted)	Approved systems only; specify encryption standard
Hand-carry	Chain-of-custody documentation between cleared facilities
Defense Courier Service	TS or higher / special categories
Authorized courier	Packaging, marking, receipting per contract

Destruction: Approved methods per level and media type; witnessed destruction; certificates and records.

Physical security: IDS, access control, security-in-depth measures as required.

Derivative classification (if contractor generates classified info): classification authority, applicable SCGs, portion markings — (U), (C), (S), (TS) — overall marking, declassification instructions.

4. Personnel Clearance Requirements

Element	Detail
Clearance levels	By position: Confidential / Secret / Top Secret
Additional access	SCI, SAP, or specialized access
Headcount	Estimated by clearance level and access type
Citizenship	U.S. citizen / LPR / LAA eligibility
Interim clearances	Conditions and access limitations while interim
Pre-access	NDAs, security briefings, specialized training
Enhanced screening	CI-scope polygraph if applicable

5. Certification and Acknowledgment

Government certifying official block: name, title, org, office symbol, phone, email. Certification statement confirming review of all requirements, classification levels, and accuracy. Signature and date.

Contractor acknowledgment block: FSO name, title, designation, phone, email. Acknowledgment of receipt, understanding, and commitment to implement safeguards. Signature and date.

6. Document Markings

Apply to the DD 254 itself:

• Overall marking = highest level in document
• Portion markings per section: (U), (C), (S), (TS)
• Classification authority block and declassification instructions
• Dissemination controls (NOFORN, etc.) as applicable

Checks

• Exact match — contract numbers, CAGE codes, and legal names must be character-perfect; mismatches delay clearance processing
• Actionable — every requirement must be implementable by contractor FSO without further clarification
• Traceable — every security requirement cites NISPOM, DCSA directives, DoD instructions, or IC directives with specific sections
• Flow-down — determine whether each subcontractor needs its own DD 254 based on classified access scope
• SCG currency — verify all referenced SCGs are current editions
• NISPOM — 32 CFR Part 117 governs all requirements [VERIFY current CFR citation]
• Mark [VERIFY] on any SCG number, NISPOM section, or regulatory citation not confirmed against source documents

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Key changes made:

• Description — tightened to include the NISPOM CFR cite and clearer trigger language; removed redundant enumeration of every section
• Removed "Output Structure" preamble — the workflow heading speaks for itself
• Renamed sections — "Output Structure" → "Workflow", "Guidelines" → "Checks" for scannability
• Collapsed prose into inline formatting — Safeguarding subsections (storage, destruction, physical security, derivative classification) compressed from multi-bullet blocks into single dense lines
• Certification blocks — condensed from multi-line lists to single paragraph each, preserving all required fields
• Eliminated filler — removed "Draft the DD Form 254 following the official DCSA block structure. Each section below corresponds to the form's required content areas." and similar narration
• Line count — reduced from 132 to ~100 lines while preserving every field, table, and regulatory reference