itut-contributions

# ITU-T Contributions & TDoc Procedures ## Terminology guardrails (important) - **Contribution (C-series meeting input):** regular pre-meeting submission by authorized members, subject to contribution deadlines. - **Temporary Document (TD):** ITU-T internal working document category with distinct process and role expectations (e.g., chairman/rapporteur/editor workflows and meeting-time handling). Do not assume `TD` in ITU-T is synonymous with generic "TDoc" usage in other SDO contexts. In ITU-T workflows, treat `Contribution` and `TD` as separate document types with different handling rules. ## Official template / portal sources Local artifacts (preferred for reproducible/offline use): - `../itut-drafting/assets/itu-t-sg12-contribution-template.docx` Upstream source URLs (for refresh): - Contribution template (example SG12): `https://www.itu.int/dms_pub/itu-t/oth/0A/0F/T0A0F00002F0012MSWE.docx` - TD portal entry point: `https://www.itu.int/oth/T0A0F00000A/en` Use the local Contribution template for regular pre-meeting submissions and use the TD portal entry point for TD-specific workflow orientation under chair/rapporteur/editor processes. ## Contribution submission ### Who submits Member States and other duly authorized entities registered with a study group. ### Deadlines | Timing | Effect | |--------|--------| | >= 2 months before meeting | May be translated; posted on web; printed copies on request at meeting | | >= 12 calendar days, < 2 months | **Cannot be translated**; still accepted for meeting | | < 12 calendar days | Not on agenda; not distributed; held for next meeting (exceptions: contributions of extreme importance at Director's discretion with meeting approval — e.g., urgent security vulnerabilities or regulatory deadlines requiring immediate action, as judged by the TSB Director) | ### Presentation Must follow ITU-T A.2 clause 2 rules. TSB Director may return non-compliant documents. ### Web posting Posted within 3 working days of receipt by TSB. ### Multiple study groups Submit to the primary study group. For others, send a single summary sheet (title, source, summary). ______________________________________________________________________ ## TDocs (Temporary Documents) Working documents produced during or between meetings. ### Content - Extracts from other study group reports - Chairman/rapporteur/drafting group reports - Chairman proposals, compilations, ad hoc group reports - Documents specifically requested by a meeting ### Submission deadlines | Timing | Rule | |--------|------| | >= 7 calendar days before meeting | TDs posted within 3 working days of receipt | | < 7 calendar days | Exception for: administrative docs, reports on events < 21 days before meeting, ad hoc group outputs, chairman compilations | | Reports < 21 days before meeting | Posted >= 2 calendar days before discussion | ### Rapporteur TDoc requirement Rapporteurs must submit each draft new or revised Recommendation as a **separate TD** at least **six weeks** prior to the parent group's meeting. ______________________________________________________________________ ## Liaison statements Formal communication between ITU-T groups or with other SDOs. ### Required fields | Field | Description | |-------|-------------| | Question(s) | Originating and destination Question numbers | | Meeting, date | Where/when prepared | | Study Group / Working Party | Originating group | | Source | Group that prepared it | | Title | Concise; if reply, make explicit ("Reply to liaison statement from...") | | Destination | Group(s) or organization(s); indicate "For action/comment/information" per destination | | If action | Deadline date | | Approval level | SG, WP, or rapporteur group meeting | | Contact | Name, organization, country, tel, e-mail | ### Format example ```text Question(s): 4 Meeting, date: London, 2-6 October 2017 Study Group: 15 Working Party: 1 Source: ITU-T SG15, Rapporteur group for Q4/15 Title: LS/o/r on Object identifier registration - Reply to liaison statement from Q11/17 (Geneva, 5-9 February 2017) LIAISON STATEMENT For action to: ITU-T Q11/17 For information to: ITU-R SG11, ISO/IEC JTC 1/SC 6 Approval: Q4/15 rapporteur group meeting (London, 6 October 2017) Deadline: 22 January 2018 Contact: John Jones, rapporteur for Q4/15 ABC Company, USA Tel: +1 576 980 9987 E-mail: jj@abcco.com ``` ______________________________________________________________________ ## IPR and declarations - **Patent disclosure**: Early disclosure encouraged. Use the Patent Statement and Licensing Declaration Form at <https://www.itu.int/ITU-T/ipr>. - **General patent statement**: Voluntary blanket declaration covering all of an organization's contributions (alternative to per-Recommendation). - **Copyright**: By submitting, contributors acknowledge no restrictions on normal distribution and possible use in resulting Recommendations. - **Software copyright**: Must provide software copyright statement and licensing declaration to TSB at time of submission. - **Normative references to external docs**: Source document must be clearly identified; procedures per ITU-T A.5 or A.25 apply. ______________________________________________________________________ ## Translation - Contributions >= 2 months before meeting: may be translated (TSB discretion) - If study group works in original language: no translations - Contributions received between 12 days and 2 months: cannot be translated ______________________________________________________________________ ## References - [references/a1-contributions-tdocs.md](references/a1-contributions-tdocs.md) -- detailed extract from Rec. ITU-T A.1 clause 3 ## Cross-references - `itut-basics` -- ITU-T organization, roles, terminology - `itut-recommendations` -- Recommendation structure and approval - `itut-drafting` -- ITU-T contribution .docx template and formatting - `itut-patents` -- patent policy, IPR disclosure, licensing declarations - `sdo-project-setup` -- project bootstrap workflow