itut-contributions

name

itut-contributions

description

ITU-T contribution and TDoc submission procedures, deadlines, liaison statement format, and IPR requirements. Use when the agent needs to understand how to submit, format, or process ITU-T contributions (C-series documents), TDocs (Temporary Documents), or liaison statements. Covers submission deadlines, translation rules, patent/copyright declarations, and electronic posting. Sources: Rec. ITU-T A.1 (09/2019) clause 3.

ITU-T Contributions & TDoc Procedures

Terminology guardrails (important)

• Contribution (C-series meeting input): regular pre-meeting submission by authorized members, subject to contribution deadlines.
• Temporary Document (TD): ITU-T internal working document category with distinct process and role expectations (e.g., chairman/rapporteur/editor workflows and meeting-time handling).

Do not assume TD in ITU-T is synonymous with generic "TDoc" usage in other SDO contexts. In ITU-T workflows, treat Contribution and TD as separate document types with different handling rules.

Official template / portal sources

Local artifacts (preferred for reproducible/offline use):

• ../itut-drafting/assets/itu-t-sg12-contribution-template.docx

Upstream source URLs (for refresh):

• Contribution template (example SG12): https://www.itu.int/dms_pub/itu-t/oth/0A/0F/T0A0F00002F0012MSWE.docx
• TD portal entry point: https://www.itu.int/oth/T0A0F00000A/en

Use the local Contribution template for regular pre-meeting submissions and use the TD portal entry point for TD-specific workflow orientation under chair/rapporteur/editor processes.

Contribution submission

Who submits

Member States and other duly authorized entities registered with a study group.

Deadlines

Timing	Effect
>= 2 months before meeting	May be translated; posted on web; printed copies on request at meeting
>= 12 calendar days, < 2 months	Cannot be translated; still accepted for meeting
< 12 calendar days	Not on agenda; not distributed; held for next meeting (exceptions: contributions of extreme importance at Director's discretion with meeting approval — e.g., urgent security vulnerabilities or regulatory deadlines requiring immediate action, as judged by the TSB Director)

Presentation

Must follow ITU-T A.2 clause 2 rules. TSB Director may return non-compliant documents.

Web posting

Posted within 3 working days of receipt by TSB.

Multiple study groups

Submit to the primary study group. For others, send a single summary sheet (title, source, summary).

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TDocs (Temporary Documents)

Working documents produced during or between meetings.

Content

• Extracts from other study group reports
• Chairman/rapporteur/drafting group reports
• Chairman proposals, compilations, ad hoc group reports
• Documents specifically requested by a meeting

Submission deadlines

Timing	Rule
>= 7 calendar days before meeting	TDs posted within 3 working days of receipt
< 7 calendar days	Exception for: administrative docs, reports on events < 21 days before meeting, ad hoc group outputs, chairman compilations
Reports < 21 days before meeting	Posted >= 2 calendar days before discussion

Rapporteur TDoc requirement

Rapporteurs must submit each draft new or revised Recommendation as a separate TD at least six weeks prior to the parent group's meeting.

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Liaison statements

Formal communication between ITU-T groups or with other SDOs.

Required fields

Field	Description
Question(s)	Originating and destination Question numbers
Meeting, date	Where/when prepared
Study Group / Working Party	Originating group
Source	Group that prepared it
Title	Concise; if reply, make explicit ("Reply to liaison statement from...")
Destination	Group(s) or organization(s); indicate "For action/comment/information" per destination
If action	Deadline date
Approval level	SG, WP, or rapporteur group meeting
Contact	Name, organization, country, tel, e-mail

Format example

Question(s):  4
Meeting, date: London, 2-6 October 2017
Study Group:  15         Working Party: 1
Source:       ITU-T SG15, Rapporteur group for Q4/15
Title:        LS/o/r on Object identifier registration
              - Reply to liaison statement from Q11/17
              (Geneva, 5-9 February 2017)

LIAISON STATEMENT

For action to:      ITU-T Q11/17
For information to: ITU-R SG11, ISO/IEC JTC 1/SC 6
Approval:           Q4/15 rapporteur group meeting (London, 6 October 2017)
Deadline:           22 January 2018
Contact:            John Jones, rapporteur for Q4/15
                    ABC Company, USA
                    Tel: [phone]
                    E-mail: [e-mail]

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IPR and declarations

• Patent disclosure: Early disclosure encouraged. Use the Patent Statement and Licensing Declaration Form at https://www.itu.int/ITU-T/ipr.
• General patent statement: Voluntary blanket declaration covering all of an organization's contributions (alternative to per-Recommendation).
• Copyright: By submitting, contributors acknowledge no restrictions on normal distribution and possible use in resulting Recommendations.
• Software copyright: Must provide software copyright statement and licensing declaration to TSB at time of submission.
• Normative references to external docs: Source document must be clearly identified; procedures per ITU-T A.5 or A.25 apply.

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Translation

• Contributions >= 2 months before meeting: may be translated (TSB discretion)
• If study group works in original language: no translations
• Contributions received between 12 days and 2 months: cannot be translated

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References

• references/a1-contributions-tdocs.md -- detailed extract from Rec. ITU-T A.1 clause 3

Cross-references

• itut-basics -- ITU-T organization, roles, terminology
• itut-recommendations -- Recommendation structure and approval
• itut-drafting -- ITU-T contribution .docx template and formatting
• itut-patents -- patent policy, IPR disclosure, licensing declarations
• sdo-project-setup -- project bootstrap workflow