project-planning

name	project-planning
description	Project management, planning, timelines, milestones, work breakdown
version	2.0.0
tags	["operations","project","planning","milestones","wbs"]
agents	["universal"]

Project Planning Skill

Comprehensive project planning including scope definition, work breakdown, scheduling, and resource allocation.

When to Use This Skill

USE THIS SKILL when:

• Planning new projects
• Creating project timelines
• Breaking down scope into tasks
• Allocating resources
• Setting milestones
• "How do we plan this project?"
• Project charter creation
• Gantt chart development

DO NOT USE for:

• Day-to-day task management (use task-management)
• Team task tracking (use project-board)
• Agile/Scrum (use scrum-ceremonies)

Project Planning Framework

1. Project Charter

Every project needs a charter:

## Project Charter: [Project Name]

### Project Overview
- **Purpose**: [Why are we doing this?]
- **Scope**: [What's included/not included]
- **Business Case**: [Why this is important]

### Key Details
| Field | Value |
|-------|-------|
| Sponsor | [Name] |
| Project Manager | [Name] |
| Start Date | [Date] |
| Target End | [Date] |
| Budget | $[X] |
| Priority | [High/Medium/Low] |

### Objectives (SMART)
1. [Specific, Measurable objective]
2. [Specific, Measurable objective]

### Key Stakeholders
| Stakeholder | Role | Interest |
|-------------|------|----------|
| [Name] | [Role] | [Interest] |

2. Work Breakdown Structure (WBS)

Break down the project:

Project: [Name]
├── Phase 1: [Name]
│   ├── Deliverable 1.1
│   │   ├── Task 1.1.1
│   │   ├── Task 1.1.2
│   │   └── Task 1.1.3
│   └── Deliverable 1.2
│       └── Task 1.2.1
├── Phase 2: [Name]
│   └── ...
└── Phase 3: [Name]

3. Task Definition Template

### Task: [Task Name]

**Description**: [What needs to be done]

**Owner**: [Name]
**Due**: [Date]
**Dependencies**: [Task name/number]

**Definition of Done**:
- [ ] [Criteria 1]
- [ ] [Criteria 2]

**Estimated Effort**: [X] hours
**Actual Time**: [To be filled]

4. Milestone Planning

Milestone	Description	Target Date	Dependencies
M1: [Name]	[What's achieved]	[Date]	-
M2: [Name]	[What's achieved]	[Date]	M1
M3: [Name]	[What's achieved]	[Date]	M2

5. Schedule Development

Timeline Options:

Method	Best For	Pros	Cons
Gantt	Visual	Easy to visualize	Can be complex
Network Diagram	Dependencies	Shows critical path	Complex
Milestone Map	Approvals	Focus on decisions	Less detail
Kanban	Ongoing	Flexible	Less planning

Critical Path Analysis:

## Critical Path: [Project Name]

### Tasks on Critical Path:
1. [Task 1] → [Days]
2. [Task 2] → [Days]
3. [Task 3] → [Days]

Total Duration: [X] days

### Float/Slack:
| Task | Slack | Notes |
|------|-------|-------|
| [Task] | [X] days | Can slip if needed |

6. Resource Allocation

Resource Assignment Template:

## Resource Allocation

### Team Capacity
| Name | Role | Capacity | Available |
|------|------|----------|-----------|
| [Name] | [Role] | 40 hrs/wk | 32 hrs/wk |

### Resource Requests
| Role | Hours Needed | When | Priority |
|------|-------------|------|----------|
| [Role] | X hrs | [When] | High |

### Assignment Matrix
| Task | [Person 1] | [Person 2] | [Person 3] |
|------|------------|-------------|--------------|
| [Task 1] | 50% | 25% | - |
| [Task 2] | 25% | 50% | 25% |

7. Risk Planning

## Project Risks

| Risk | Likelihood | Impact | Mitigation | Owner |
|------|------------|--------|-------------|-------|
| [Risk 1] | [H/M/L] | [H/M/L] | [Plan] | [Name] |
| [Risk 2] | [H/M/L] | [H/M/L] | [Plan] | [Name] |

Project Tracking

Status Report Template

## Project Status Report: [Date]

### Overall Health
- Status: [Green/Yellow/Red]
- Progress: [X]% complete

### Milestone Status
| Milestone | Status | Due | Notes |
|------------|--------|-----|-------|
| M1: [Name] | [Done/On Track/At Risk/Blocked] | [Date] | [Notes] |
| M2: [Name] | [Done/On Track/At Risk/Blocked] | [Date] | [Notes] |

### Completed This Period
- [Task 1]
- [Task 2]

### In Progress
- [Task 1] - [X]% done

### Blockers
- [Blocker 1] - [Impact]
- [Blocker 2] - [Impact]

### Next Period
- [Task 1]
- [Task 2]

Weekly Review Checklist

• Status updated
• Milestones checked
• Risks reviewed
• Resources aligned
• Blockers identified
• Next 2 weeks planned

Quality Checklist

• Charter signed
• WBS complete
• Tasks estimated
• Schedule exists
• Resources assigned
• Risks identified
• Stakeholders aligned

Key Metrics

Metric	Definition	Target
Task Completion	% tasks done	On track
Schedule Variance	Planned vs actual	<10%
Resource Utilization	Hours used/available	80-90%
Risk Resolution	Risks mitigated	>80%
Stakeholder Satisfaction	Survey score	>4/5

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Compatible Agents

All SKILL.md agents ✅

See Also

• scrum-ceremonies
• process-mapping
• vendor-management