email-drafting

name	email-drafting
description	Draft professional emails for any situation — cold outreach, follow-ups, difficult conversations, proposals, and internal communications.
version	1.0.0
author	Gnostor Community
license	MIT
metadata	{"hermes":{"tags":["email","communication","writing","business","outreach","professional"]}}

Email Drafting

Write emails that get read, get responses, and achieve their purpose — without sounding like a robot or wasting the reader's time.

When to Use

• "Write an email to [person] about [situation]"
• "Draft a follow-up to [meeting/proposal/application]"
• "Help me say [difficult thing] in an email"
• "Rewrite this email — it's too long / aggressive / passive"
• "Cold email template for [outreach goal]"

What I Need

• Recipient: who they are, your relationship, what they care about
• Goal: what you need them to do or understand
• Tone: formal, professional, casual, urgent, diplomatic, warm
• Context: what's already happened (prior emails, meetings, relationship history)
• Constraints: length limit, deadline, sensitive context

Email Types

Cold Outreach

Short, specific, clear ask. No empty flattery.

Subject: [Specific value prop or mutual connection]
- 1 line who you are and why relevant
- 1–2 lines what you're offering or asking
- 1 clear CTA with low friction

Follow-Up

Reference the last touchpoint, add value, make the ask easy.

Subject: Re: [original subject] — quick question
- Acknowledge the gap ("Following up on our conversation last Tuesday")
- Add something new (article, insight, update)
- Repeat the ask, make it easier

Difficult Conversations

Say the hard thing directly without being aggressive.

• Rejection, negative feedback, dispute, boundary-setting
• Acknowledge the other person's position first
• State your position clearly, without hedging
• Offer a path forward or close clearly

Proposals & Pitches

Context → problem → solution → evidence → CTA

• Lead with their problem, not your credentials
• Be specific about what you're proposing
• Make the next step friction-free

Internal Communications

Match company culture; respect the reader's time.

• One email = one clear purpose
• Bottom-line up front (BLUF)
• Action items explicit, not buried

What I Return

• Subject line (3 options: direct / curious / benefit-led)
• Email body — calibrated to tone and length
• Brief note on what to watch for (tone risks, things to personalize)

Tone Reference

Tone	Use when
Formal	Legal, executive, official requests
Professional	Default business — clear, respectful, concise
Warm-professional	Client relationships, referrals, partnerships
Direct	Internal, peers, situations needing clarity
Diplomatic	Conflict, sensitive feedback, pushback
Casual	Known colleagues, startup culture, creative fields